Are you still using Virtual Stage 1.0? Jump down to the relevant steps and visuals!
A person must join the stage through their unique Presenter link or be promoted from the audience in order to join the backstage/on stage of a Sequel Virtual Stage. Here is what to expect for both options to joining the stage as a Presenter:
Join via Link
The Event Organizer may add a person as a Presenter via email through the Sequel Admin Dashboard. As soon as a person is added as a Presenter, an email will be triggered stating that they have been invited to Present! The email will have the subject line: You've been invited to present for [event name]
The Presenter will select Join event on the above email (or subsequent event reminder emails) to join the session directly embedded on your site with their Presenter access! The unique Presenter link in the emails will also be in the calendar invites they have on their calendar of the session.
Our Virtual Stage 2.0 will not support audience promotion on stage in its initial release.
Prior to joining the event, it is important to complete the Sequel Prep Checklist to assure you have all the hardware and technical requirements. Once you have obtained the link(s) of the event - you can set up your media device settings and join the Backstage!
Virtual Stage 2.0
Configure Your Settings
Prior to setting up your media device settings, you will set up your display name, avatar, and title. Your name and title will display on your name badge and lower-third over your video tile. You can update your name, title, and avatar at any point before and during the live session via the Profile tab!
Once you are done, select Continue and then you have the option to configure the following:
Camera setting
Microphone setting
Audio output (can be tested)
Optional Virtual Background
When you are ready, you will select Join and enter the backstage! While backstage, you cannot move yourself on stage or enable your microphone. Once a Host moves you on stage, you can access your microphone.
Virtual Stage 1.0
Check Your Settings
The first step to join the Backstage is to complete the media device settings which include:
Camera setting
Microphone setting
Audio output (can be tested)
First and last name
Optional Virtual Background
At this time, the user can decide to enter the Backstage with their camera and/or microphone disabled. These settings can be changed at any time before or during the event.
Keep in mind that tablet users can only update their camera, microphone, and display name!
The next step requires your Host and Presenters to understand how the Event Organizer will be providing them Host/Presenter access. There are two different ways to join the backstage and each are listed below:
Join via Link
In this case, the event organizer has listed your email as a Presenter within the event under the Participants tab. Once done, you should receive an email notification (subject line: You've been invited to present for [event name]) letting you know that you have been added as a Presenter to the event. There is no need to register for the event! You can join the event by selecting the Join event button (example below).
Promoted from the Audience
Your Event Organizer may instruct you to register and join the event as an audience member. Once in the event, a Host can promote you to become a Presenter. When promoted, you will see a pop-up on your screen inviting you to the stage, which you will then select Yes. Keep in mind, when promoted to stage during a live event, you will automatically join backstage. Learn more about this flow here.
Once you set up your media device settings, you will select Enter Backstage:
If you have your camera or microphone settings blocked within your browser, it will be indicated at this step (see below). To change the permissions on your browser and allow access to your camera and microphone - please refer to this Help Center article.
