Presenter Guide: Joining the Backstage

Understanding the steps a user must take to enter the Backstage is important for hosts managing multiple participants during a live event.

In this article:

Check Your Settings

Participants Tab

Promoted From Audience

Prior to joining the event, it is important to complete the Sequel Prep Checklist to assure you have all the hardware and technical requirements. Once you have obtained the link(s) of the event - you can set up your media device settings and join the Backstage!

Check Your Settings

The first step to join the Backstage is to complete the media device settings which include:

  • Camera setting
  • Microphone setting
  • Audio output (can be tested)
  • First and last name
  • Optional Virtual Background

    Screenshot 2023-08-29 at 9.05.20 PM

At this time, the user can decide to enter the Backstage with their camera and/or microphone disabled. These settings can be changed at any time before or during the event.


Keep in mind that tablet users can only update their camera, microphone, and display name!


The next step requires your Host and Presenters to understand how the Event Organizer will be providing them Host/Presenter access. There are three different ways to join the backstage and each are listed below:

Participants Tab

In this case, the event organizer has listed your email as a Host or Presenter within the event under the Participants tab. Once done, you should receive an email notification (subject line: You've been invited to present for [event name]) letting you know that you have been added as a Presenter to the event. There is no need to register for the event! You can join the event by selecting the Join event button (example below).

  1. Screenshot 2023-08-29 at 9.10.43 PM 

    Promoted from the Audience

  2. Your Event Organizer may instruct you to register and join the event as an audience member. Once in the event, a Host can promote you to become a Presenter. When promoted, you will see a pop-up on your screen inviting you to the stage, which you will then select Yes. Keep in mind, when promoted to stage during a live event, you will automatically join backstage. Learn more about this flow here.

Once you set up your media device settings, you will select Enter Backstage:

Screenshot 2023-08-29 at 9.05.20 PM


If you have your camera or microphone settings blocked within your browser, it will be indicated at this step (see below). To change the permissions on your browser and allow access to your camera and microphone - please refer to this Help Center article.


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